February Board Minutes

in

Regular Board Meeting Minutes

18 February 2025

 

Present:  Kay Coburn, Cathy-Ann Glockner, James Hiebert, Maggie Jones, Paul Cowan, Kate Miers, Leannah Fidler

Staff Present: Ashley Elliott (HR Director, IGM), Sean Silverson (Finance Director, IGM), Amanda Verigin (Marketing Director), Andrew Kent (Food Services Manager, only as noted)

Members Present: Nicole Charlwood

Chair: Kay Coburn

Recorder: Sadie Yancey (Board Administrative Assistant)

 

Meeting brought to order at 4:34 pm on Zoom

 

Adoption of February Meeting Agenda:  M/Maggie S/Paul,  no amendments. All in favour.

Declaration of Interests: none

Approval of January Meeting Minutes:  M/Paul S/Leannah,  no amendments. All in favour.

Approval of consent agenda, including: 

  • Governance Committee minutes 
  • Board Development Committee minutes
  • Finance Committee minutes
  • Member Engagement Committee minutes

M/Paul S/Maggie
CARRIED. All in favour.

4:40pm Ashley arrived

 

Between meetings, Wendy Wiebe resigned from the Board, effective January 31st.  Over email, directors discussed the opportunity to appoint to fill this vacancy until the AGM, but declined to do so. 

 

Business Arising

  1. Welcome observing member Nicole Charlwood
  2. Review member feedback
    1. There was no member feedback this month. 
  3. Review Terms of Reference for Member Engagement

MOTION To approve the Member Engagement Committee’s Terms of Reference, as circulated.
M/ Cathy-Ann S/Leannah
CARRIED All in favour

  1. Consumer Cooperative Management Association (CCMA)
    1. The annual conference of grocery co-ops is taking place in Duluth, Minnesota this year. Information about the conference was shared by email between meetings. 
    2. As no Directors have expressed interest and ability to attend this year, it was agreed that no directors will attend in-person.  The board will consider a package of session recordings, if they become available.  
  2. Strategic Plan review update
    1. Following the strategic planning session in January, Governance will be considering feedback and proposing changes to the strategic plan. 
    2. There are not expected to be any changes that will impact the budget for FY2026 nor board recruitment. 

4:45pm Andrew Kent arrived

  1. Manager of the Month – Andrew Kent
    1. Andrew shared with the board information about the Food Services department – an overview of the staff, the products, and new lunch offerings.
    2. Andrew responded to questions from directors. Directors celebrated the work of the Food Services team, reflected in the delicious products. 

4:59pm Andrew left the meeting

 

IGM Report – Presented by Sean Silverson

  1. Monthly financials were moved to In Camera.
  2. Cardboard Baler Capital Asset Acquisition
    1. An IGM requested the board approve the cost of a cardboard baler, to support staff and reduce the long-term costs of waste removal.  This approval is needed as the equipment was not included in the FY2025 budget. 
    2. Sean presented the rationale and responded to questions from Directors. 

MOTION To approve up to $65,000 for purchase of a cardboard baler.
M/James S/Paul
CARRIED All in favour. 

  1. Questions from member attendees.  There were no questions. Charlwood shared her interest in the baler discussion, from the perspective of a City Councilor who is familiar with the limitations to recycling for businesses in our area.

 

Next Meetings:

March 18th on 4:30 Zoom

April 22nd in person at 5pm, preceded by team dinner 

 

The meeting adjourned to in camera session at 5:13pm