September Board Update

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SEPTEMBER  Board Update

  • written by Maggie Jones, Board Member 

Thank you for reading our Board Update, a synopsis of our most recent board meeting and other board-related information. 

Your board is responsible for overseeing our General Manager (GM), ensuring financial viability, providing governance that is in line with the BC Cooperative Act and making strategic decisions that benefit our Co-op. We have five board committees that meet monthly and then share reports and recommendations to the board as a whole. These committees are: HR/Hiring, Governance, Finance, Member Engagement, and Nominations. We also hear reports monthly from our GM and one department manager. 

As this was our final board meeting of 2023 before the September election, I would like to extend a heartfelt and most sincere thank you to John Kingsmill and Nadine BenRabha who have finished their terms on our board. You will both be missed!

 

SEPTEMBER 2023

Your board met on September 20th, 2023.

Business Arising

Business Arising – there were several emails relating to operations. One member requested the personal contact information of the candidates, which was denied.

 

AGM Preparation Feedback – all preparations are on schedule for the September 27th AGM. Registration is currently low. The question and answer period will only run until 7:30 pm as the city of Nelson has a power outage scheduled for that time.

 

Approval of the financial policies – John shared the Finance Committee’s recommendation to adopt the finance policies that were drafted with the help of Sadie Yancey and Zoe Creighton. The board reviewed these policies prior to the meeting.

 

The following motions were made and carried:

  • To approve the new and revised finance policies as circulated.
  • To approve the updated Member Engagement terms of reference as shared.
  • To approve the preliminary Strategic Plans goals.
  • To approve the audited financial statements.
  • To approve the member Patronage Return and Staff Bonus.
  • To approve up to $850 for financial training for directors.
  • To approve funds for a board dinner to thank outgoing directors and welcome the new ones.

 

Our IGMs made their report to the board:

  • The IGMs shared the highlights from the Co-op’s staff party with 107 staff attending. Board members were also in attendance. There will be some ongoing team building with a monthly staff appreciation night at Finley’s with discounted drinks and food.
  • There was a scheduled power outage by the city of Nelson and the highlights of the manager’s preparations were shared.

 

Committee Reports

Governance Committee – Wendy informed the board that the committee has been working on the strategic plan. A board evaluation was circulated. The committee is considering revisions to the Employee Director election procedure and this will be looked at after the AGM. Sadie has been working on reorganizing the board documents for better management.

Member Engagement Committee – please see business arising.

Nominations Committee – John reported that the elections are in progress and approximately 300 members have voted.

Remember your AGM takes place on September 27th at the Prestige Hotel.

See you next time!

 

 

Maggie Jones
Vice President