board meeting minutes 

Regular Board Meeting Minutes

17 February 2026

Present:   Kay Coburn, Cathy-Ann Glockner, Paul Cowan, Kate Miers, Leannah Fidler, Kendal Benesh, Mike Morrison

Staff Present: Sean Silverson (Finance Director, IGM), Hugh Beedell (Grocery Manager, only as noted)

Regrets: James Hiebert, Ashley Elliott, Amanda Verigin

Chair: Kay Coburn

Recorder: Sadie Yancey (Board Administrative Assistant)

Meeting brought to order at 5:03 pm in the Teaching Kitchen

Adoption of February Meeting Agenda:  M/Leannah S/Cathy-Ann,  no amendments. All in favour.

Declaration of Interests: none

Approval of January Meeting Minutes:  M/Kate S/Kendal, one amendment. All in favour.

Approval of consent agenda, including: 

• Governance Committee minutes 
• Board Development Committee minutes
• Finance Committee minutes
• Member Engagement Committee minutes
• HR  Committee minutes

M/Cathy-Ann S/Paul

It was noted that it would be appropriate to include member feedback in the creation of the next strategic plan (2027). 

CARRIED. All in favour.

Business Arising

1. Manager of the Month – Hugh Beedell, Grocery Manager 
   1. Hugh shared with the board information about the Grocery department which includes bulk and repacked foods. He gave an overview of the staffing, recent challenges in local milk and eggs, and changes to backstock processes. 
   2. Hugh responded to questions from directors. 

5:25pm Hugh left

1. 2. Review member feedback. There were no emails from members this month.
   3. Approve Strategic Plan Goals 4 and 5.
      1. 1. Following the strategic planning session on January 24th, the Governance Committee proposed several changes to the objectives and outcomes of strategic goals 4 and 5. 
         2. The board discussed several proposed changes to the wording of the outcomes and agreed to one.
         3. The board discussed how the strategic plan informs the IGM performance review. The GM/IGMs respond to the updated strategic plan with reasonable activities and they are evaluated on their progress. It was acknowledged that IGMs have already provided activities for goals 1-3 and are not expected to provide activities for 4 and 5 at this time, although it is welcome if there is capacity.
         4. It was suggested that the board should continue to discuss how to best monitor performance towards strategic goals.

      MOTION To approve the updated strategic goals, objectives, and outcomes, as amended.

      M/Paul  S/ Cathy-Ann

      CARRIED All in favour

   4. Approve Eligibility Policy.
      1. 1. 1. The Board Development committee recommended changes to the Eligibility policy, as circulated. After a thorough discussion, it was agreed that members who have been banned from the store are ineligible to be directors. 

      MOTION To approve the Eligibility policy, as amended. 

      M/Kate S/Kendal

      CARRIED All in favour

      IGM Report – Presented by Sean Silverson

   5. Sean shared the highlights from the January financials, as circulated.  Sales and net income are steady with January sales approximately 6% above the same month last year.
   6. Questions from member attendees – There are no non-board members in attendance.

      Next Meetings:

      March 17 – 4:30pm on Zoom, Amanda away. 

      April 21 – 5pm in person

      The meeting adjourned to in camera session at 6:01pm