Regular Board Meeting Minutes
21 April 2026
Present: Kay Coburn, Cathy-Ann Glockner, James Hiebert, Paul Cowan, Kate Miers, Leannah Fidler, Mike Morrison
Regrets: Kendal Benesh
Staff Present: Ashley Elliott (HR Director, IGM), Sean Silverson (Finance Director, IGM), Amanda Verigin (Operations Director, GM Candidate), Ben Morris (Produce Manager)
Members Present: Rob Fox
Chair: Kay Coburn
Recorder: Sadie Yancey (Board Administrative Assistant)
Meeting brought to order at 5:01 pm in the Teaching Kitchen
Adoption of April Meeting Agenda: M/Cathy-Ann S/Leannah, no amendments. All in favour.
Declaration of Interests: none
Approval of March Meeting Minutes: M/Paul S/Cathy-Ann, no amendments. All in favour.
Approval of consent agenda, including:
- Governance Committee minutes
- Board Development Committee minutes
- Member Engagement Committee minutes
- HR Committee minutes
M/Leannah S/James
CARRIED. All in favour.
Business Arising
- The chair introduced observing member, Rob Fox.
- Manager of the Month – Ben Morris, Produce Manager
- Ben shared with the board information about the produce department, including an overview of the staffing, biggest sellers, and upcoming projects.
- Ben responded to questions from directors. Directors celebrated the beauty of the department.
5:14pm Ben left
- Review member feedback. The BAA summarized the member feedback received this month.
- Approve Governance Chair
MOTION To approve Mike Morrison as the chair of governance committee
M/Kate S/Leannah
Directors expressed support and gratitude for Mike
CARRIED All in favour
- Approve upcoming leave
MOTION That Kendal Benesh’s parental leave be approved for 2 months, with the option to extend as needed. During this time the store discount will continue but the stipend will be suspended.
M/Mike S/Cathy-Ann
A director asked if the HR committee had considered their capacity and possible mitigations. HR committee members had discussed this and believe capacity will not be an issue. They have considered adding Cathy-Ann to the committee, if needed.
CARRIED All in favour
- Introduced the board evaluation. As part of ongoing work to improve how we work as a board, the satisfaction of directors, staff, and members, the governance committee has created a board evaluation. The chair invites directors to be thoughtful in their responses. ACTION Sadie to circulate the survey.
- Risk Register update. The Treasurer shared a presentation on the project to revamp the risk registrar.
- This includes creating clear definitions for likelihood, consequence, impact of mitigations, and moving to a multiplicative model (ex: avalanche risk)
- It was demonstrated how mapping the risks on a grid of probability vs consequence allows for considering whether it is more important to work to prevent the risk (ie maintaining equipment) or to mitigate the risk (ie succession planning for board officers)
- The finance committee has performed a detailed review of two of the six sections and expects to present the register to the board by September. There has not yet been a risk rated as ‘high’ that warrants immediate board attention.
- Directors celebrated the Finance Committee’s work
IGM Report – Presented by Sean Silverson and Ashley Elliott
- Sean shared the highlights from the March financials, as circulated. As with recent months, sales were up approximately 5% above the same month last year. Cash flow is lower this year due to the cost of renovations to the butcher shop floor.
- Sean shared that the first day of case lot was a record sales day – up 7% from first day of spring case lot last year. Directors supported the length of the sale (2 weeks), and the efforts to make the sale more accessible to members with more ‘multi-buy’ deals and smaller repack volumes.
Next Meetings:
May 19 – 4:30pm on Zoom
June 16 – 5:00pm in person (dinner at 430)
July – no meeting unless necessary. Committee chairs consider if your committee can also take the month off.
- Questions from member attendees – There were no questions.
The meeting adjourned to in camera session at 5:37pm
