Regular Board Meeting Minutes
19 May 2026
Present: Kay Coburn, Cathy-Ann Glockner, James Hiebert, Paul Cowan, Kate Miers, Leannah Fidler,Mike Morrison
Regrets: Kendal Benesh
Staff Present: Ashley Elliott (HR Director, IGM), Sean Silverson (Finance Director, IGM), Amanda Verigin (Operations Director, GM Candidate)
Members Present: Laureen Barker
Chair: Kay Coburn
Recorder: Sadie Yancey (Board Administrative Assistant)
Meeting brought to order at 4:32 pm on Zoom
Adoption of May Meeting Agenda: M/Cathy-Ann S/Paul, two additions to In Camera portion. All in favour.
Declaration of Interests: none
Approval of April Meeting Minutes: M/Cathy-Ann S/Mike, no amendments. All in favour.
Approval of consent agenda, including:
- Governance Committee minutes
- Board Development Committee minutes, including an attached beekeeper post
- Finance Committee minutes
- Member Engagement Committee minutes
M/James S/Paul
CARRIED All in favour
Between meetings, the board approved by email the following motion on April 29 2026:
MOTION That Cathy-Ann Glockner be appointed to the HR Committee from May 4 2026 until the end of Kendal’s leave on July 1, 2026, with the possibility of extending the appointment if necessary.
M/ Paul S/ Kate
CARRIED 6 in favour 1 abstaining
Business Arising
- Introductions. The chair introduced member observer Laureen Barker. Meeting participants introduced themselves.
- Reviewed member feedback. There was no feedback this month outside of questions related to nominations.
- Results of AI survey. After surveying directors on their use of AI for board work, Governance has no concern about directors’ current uses for non-confidential board work. ACTION Governance will put together a presentation for the board on considerations for AI, and directors will have access to an upcoming AI training for staff.
- Board Self-Evaluation update. Mike shared that the board evaluation will be discussed In Camera at the June meeting and shared some highlights and questions that arose from the survey.
- IGM performance review update. The surveys closed yesterday and the HR committee will review, bring back to the board, and deliver to IGMs in July.
- Employee Director course for staff. Leannah requested that directors share feedback on the circulated micro-learning course about the role of the Employee Director, to be shared with staff.
- Columinate Board Training. The board has engaged Columinate to deliver virtual training to the board to support the GM transition. The dates for the first two sessions are June 9th and June 23rd at 4:30pm.
IGM Report – Presented by Sean Silverson and Ashley Elliott
- Sean shared the highlights from the April financials, as circulated. Due to the success of the Case Lot sale, there was a larger increase in sales year-over-year compared to recent months.
Next Meetings:
June 16- 5pm in-person
only if necessary – July 21 – 4:30pm on Zoom
August 18th – 4:30pm on Zoom
- Questions from member attendees
- Do you find that memberships increase around the case lot sale? Yes, the numbers are not available, but typically memberships do increase during Case Lot.
- The member voiced support for the management of Case Lot and for the organization of the board.
The meeting adjourned to in camera session at 4:59pm
